Trainual Cost: What You'll Actually Pay (And What You Get)

Looking for the real numbers on Trainual pricing? Here's the deal: Trainual starts at $249/month when billed annually, which gets you 10 seats. That's about $24.90 per user—notably higher than the $14 average for HR tools.

But before you decide if that price makes sense for your business, let's break down exactly what you're paying for, what each tier includes, and whether Trainual is worth the investment for employee training and onboarding.

Trainual Pricing Plans: The Full Breakdown

Trainual uses a tiered pricing structure based primarily on your team size and feature access. Here are the current plans:

Core Plan

Pro Plan

Premium Plan

Additional Seats

Need more than 10 users? Additional seats cost $3-$5 each, depending on your plan tier and total seat count. This is where Trainual can get expensive quickly for larger teams.

Monthly vs. Annual Billing

Trainual offers both monthly and annual billing options, but there's a significant price difference. For example, the Small plan (for 1-25 employees on the older pricing structure) costs $249/month when billed annually, but jumps to $299/month if you pay monthly—that's a $600 annual difference.

Annual billing saves you roughly 17% across all plans. If you're testing the waters, start monthly. If you're committed, go annual.

Is There a Free Trial?

Yes—Trainual offers a 7-day free trial that gives you access to the Premium plan features. The good news: you don't need to provide payment information upfront, which means no accidental charges if you forget to cancel.

There's no permanent free plan, though. After the trial, you'll need to pick a paid tier.

What You Get at Every Price Point

Here's what's actually included across all Trainual plans:

Higher tiers add features like custom branding, unlimited e-signatures, and API access. The Trainual+ upgrade (which costs extra) unlocks advanced options like multilingual support, hosted videos, and training paths.

Integrations: What Connects to Trainual?

Trainual integrates with popular HR and business tools, which is crucial if you want automated workflows. Key integrations include:

If you're already using Gusto for payroll, the integration automatically grants Trainual access when new employees are added to payroll—that's a nice time saver.

Some integrations require specific plans, so check before you commit if a particular connection is critical for your workflow.

The Hidden Costs to Watch For

Trainual's base pricing is straightforward, but there are a few things that can inflate your actual cost:

Is Trainual Worth the Cost?

Let's be real: Trainual isn't cheap, especially for small businesses. At $249/month minimum, you're paying nearly $3,000/year before adding extra seats.

But here's the ROI calculation that matters: if you're hiring regularly and spending hours training each new employee manually, Trainual can cut that time significantly. One user estimated that for a company hiring 6 employees annually at $40k/year each, cutting training time in half saves thousands in productivity costs.

Trainual makes sense if:

Skip Trainual if:

What Users Actually Say About Trainual

Based on reviews across G2, Capterra, and GetApp, here's the honest sentiment:

What users love:

Common complaints:

According to GetApp, about 48% of reviewers mention pricing positively, while others feel it's expensive for what you get. Users appreciate the grandfathering policy that protects existing customers from price increases.

Trainual Alternatives Worth Considering

If Trainual's pricing doesn't fit your budget, here are some alternatives:

TalentLMS - Starts with a free tier for up to 5 users, then $69/month for the Starter plan. Better for teams that need a traditional LMS with more course creation flexibility.

Whale - Starts at $5/user/month. More affordable for smaller teams focused on SOP documentation and basic training.

Scribe - Free basic plan, Pro at $12-23/user/month. Great if you mainly need automated process documentation (it captures your screen and creates step-by-step guides automatically).

Process Street - Free tier available, Pro at $25/month. Better if you need live checklists and workflow automation alongside documentation.

For teams that need video-heavy training content, check out our guides on Descript pricing for editing training videos.

How to Get Started with Trainual

Ready to try it? Here's the fastest path:

  1. Start the free trial: You get 7 days with Premium features, no credit card required
  2. Use the templates: Don't start from scratch—Trainual has templates for common processes and policies
  3. Focus on your most-used SOPs first: Document the procedures that eat up the most training time
  4. Connect your integrations: Link Trainual to your payroll/HR system early for automated user management

Start your Trainual free trial here

Already deep in the pricing research phase? Check out our full Trainual pricing breakdown for even more detail on plan features and comparisons.

The Bottom Line on Trainual Cost

Trainual costs $249-$399/month depending on features, with additional seats at $3-5 each. It's not the cheapest option on the market, but it's a solid, focused tool for employee training and SOP documentation.

If you're scaling a team and need consistent, trackable onboarding, the investment can pay off quickly. If you're a tiny team or need more than just documentation (like live task management), look at the alternatives first.

The 7-day free trial is the best way to know if it fits your workflow. No credit card, no commitment—just test it with your actual processes and see if it sticks.